Secure Board Communication

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Boards of directors need to communicate effectively to set goals for the company and help it reach them. However, their communication can also reveal sensitive information, such as privileged financial data that could be devastating in the wrong hands.

This is why ensuring that board communications are secure is so important, especially as technology changes the way business functions. To achieve this, boards need to be proactive and implement secure collaboration tools like boards portals or real-time message platforms. It is essential that boards examine and track their governance performance, which includes their approach to secure communication.

For example, a board portal that allows for seamless transitions between formal and informal communication channels — like group chats, email and texting is essential for secure board communications. This kind of software could offer a secure and private method to collaborate on documents and allow for easy file sharing and real-time discussions. It should have features that permit complete control over access and deletion as well as security protocols such encryption and backup.

A robust board portal is vital but so are reliable instant messaging apps and meeting scheduling software. They should be easy to use and function like popular phone, texting and email apps. They should also be equipped with extra security features, for example the ability to cancelling messages and preset contacts. They should also automatically send read notifications and an « view-only attachment » option that stops downloading screen captures, exporting and forwarding. Additionally it is recommended to back them up across remote, geographically dispersed locations to mitigate data loss.