How to Conduct a Successful Remote Board Meeting
Remote board meetings are virtual versions of face-to-face meetings, where you can communicate with other attendees using an easy-to use, secure online platform. Instead of wasting time and money on travel expenses, your team can join the meeting from the comfort of their home or office.
The first step in arranging a successful remote board meeting is deciding on the most effective video conference software that’s secure, accessible and filled with useful tools. After you’ve selected the most effective video conference software, be sure to test it out prior to the meeting to ensure that everyone can begin.
You should also study the rules and regulations of your state regarding remote meetings. You may need to consider legal restrictions, so consult your board administrator or attorney prior to scheduling an event.
Another aspect of etiquette for virtual meetings that’s worth considering is to turn off your microphone when you’re not speaking, so other members can hear the conversation more clear. This keeps the meeting on time by avoiding interruptions that can cause frustration for everyone.
Final tip: Before you begin, make clear goals and time limits. You can then keep the meeting on track and finish the agenda items. This will help you keep your remote board members active and focused throughout the meeting.